Members

This page serves as a reference for Club Members.

 
Social Media – WhatsApp

Our WhatsApp includes groups to organise:

  • Walking/Hiking
  • Rock Climbing/Winter Climbing
  • Biking
  • Skiing
  • Caving
  • Trips abroad

Contact our Membership Secretary if you would like to be added to the group chat.

Cloud Storage – Sync

Our cloud storage system, Sync, is where you will be able to access your most useful documents including:

  • Club Historical Record
  • Club Handbook
  • Photographs, meeting notes, newsletters
  • GDPR policies
  • Club Archives

Sync Login

Note: This external link opens in a new tab, you will need to login to Sync.

Privacy Notice Relating to Member Data
Keeping your information safe and secure is the club’s top priority. The Privacy Policy and Data Protection Policy linked below explain what the Gritstone Club does with the personal data that it collects from members and outlines Club member’s rights concerning that data. The Club’s Data Protection Policy is written to comply with the GDPR (General Data Protection Regulation) which was introduced on 25/5/19.

Gritstone Club Privacy Policy PDF file.

Gritstone Club Data Protection Policy PDF file.

Organising A Meet

Being a meet co-ordinator:

  • To be a meet co-ordinator you can do as little as put your name to a meet on a particular day at one of our huts and turn up.
  • It is best to check on the meets calendar before hand to make sure you will not be double booking.
  • Giving the meet a title gives people an idea of what to expect. You will hopefully receive e-mails from attendees in advance to get an idea of how many are coming.
  • You may or may not wish to cater. Sometimes people cook for their guest usually on a Saturday evening but there is no expectation of this.
  • Just let the meets secretary know, click for email in your meet details, what to expect.
  • If you want advice, its well worth speaking to another member who has experience of running meets.

For meets at other venues e.g other huts, you usually need to coordinate the booking of the accommodation. The BMC has an extensive list of other Club’s huts which are available to book.

BMC National Hut Contact List

Note: This external link opens in a new tab.

 
BMC Hut Finder

Note: This external link opens in a new tab, when you type your search in ‘Hut Finder’, you need to press the ‘submit’ button, pressing the enter key does not work.

Further advice regarding being a meet co-ordinator based on the ‘duties of a meet co-ordinator’ in the club handbook

  1. ‘Arrange the form and venue of the meet’, the easiest meets to organise are at The Smithy and Ribblehead huts. There is little to organise besides arranging the date and turning up. Consult the website Events Calendar to find a suitable free date and inform the meets secretary of your plans. GIVE YOUR MEET A TITLE.
  2. ‘Make any necessary bookings’, see above for The Smithy and Ribblehead. If venturing further afield, contact the relevant club to book their hut or make other arrangements (camping bunk barn etc). Once your meet is published members will contact you to confirm their intention to go on the meet so you can firm booking numbers as necessary.
  3. ‘Provide details of meet arrangements’, as well as the meet title a brief description of likely activities is useful. e.g climbing walking etc. Send this for inclusion in the newsletter before the meet (March, June, Sept, Dec) to the newsletter editor, click for email. This description can also be added as a link on the meets calendar.
  4. ‘Co-ordinate transport’, if anybody contacts you regarding sharing a lift, inform other prospective attendees to see if a share can be organised. In practise members usually organise lift shares amongst themselves.
  5. ‘Co-ordinate activities’, this does not mean ‘organise activities’ Basically make sure no-one gets left out of the proceedings. Often members will split into different groups and do different activities. The club activities have NO LEADER. We ‘walk or climb in company’.
  6. ‘Collect fees etc’, check everyone has signed into the Smithy hut book. Most members do this automatically when they arrive but some may need reminding. There is an ashtray on top of the fridge which is used as an informal kitty, so people can deposit money and mark it in the book. Your job is to make sure all the money is paid, this is usually done on a Sunday morning before people disperse for the day. Fill in one of the remittance slips for all the money and send it to the treasurer or transfer the money by BACS quoting the slip number as reference.
  7. ‘Submit a brief report’, as meet co-ordinator you need to enter something in the hut logbook and also write a report for the newsletter. As a minimum a meet report for the newsletter should list the attendees and a short description of what was done on the meet. Send the report to the newsletter editor newsletter editor, click for email preferably include some photos.